Coordinator II (Financial and Administrative Coordinator)

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Summary:

The Harvard T.H. Chan School of Public Health is dedicated to advancing the public's health through learning, discovery, and communication.  The field of public health is inherently multi-disciplinary and so, too, are the interests and expertise of the School's faculty and students. Within this rich and diverse environment, the mission of the Office of Educational Programs (OEP) is to deliver student-centered educational programs based on active learning principles that enable graduates to become leaders in public health research and practice.

The Finance and Administrative Coordinator will be part of a small customer service-driven team. This key support role will engage with faculty, staff, and students through multiple program offerings in OEP and will be responsible for managing various aspects of financial, human resources, and office operations with minimal supervision, requiring independent thought and action.

Job-Specific Responsibilities:

Duties and responsibilities include, but are not limited to the following:

• Providing primary day to day administrative and financial support to the Office of Educational Programs
• Processing non-employee reimbursements, preparing employee reimbursements, and reconciling corporate and purchase cards
• Overseeing the processing of all accounts payable (invoices, standing purchase orders) and receivables (cash and check deposits); reviewing transactions for appropriate billing codes and compliance with financial policies; monitoring, evaluating, and implementing systems to increase efficiency and satisfaction with financial procedures; and identifying and resolving discrepancies related to fiscal issues
• Responsible for compliance and audit issues, budget submissions and HUBS input, reporting, projections and financial analysis
• Establishing and managing accounting record keeping systems and procedures for tracking and reporting, including recommending remedial measures
• Serve as principal source of information on complex fiscal and administrative policies and procedures including funding requirements, and advise on options or alternatives effectively recommending courses of action on fiscal matters
• Providing daily monitoring of contracts and other funds to ensure expenses are paid according to contract and organizational regulations within budget limit and timelines; notifying the Associate Director of any funding shortfalls and plan for contingencies
• Managing agreements with external organizations
• Assisting faculty, staff, and students in the development and oversight of program, event, and research budgets, producing financial data and reports as needed; running regularly scheduled reports to track and reconcile transactions on all funds and providing balances to faculty and administrators
• Managing casual and support staff payroll: providing information and assistance with the hiring of student and other temporary workers; preparing and processing appointment documents; onboarding course instructors and teaching fellows; approving weekly timesheets and monitoring payroll
• Managing equipment orders and billing, computer orders and setup, and related support activities coordinated with IT.
• Performing other duties as assigned

Basic Qualifications:

• 5+ years of related experience, a combination of education and experience may be considered

Additional Qualifications and Skills:

• Bachelor's degree strongly preferred
• Experience with financial, HR, and reporting systems
• Proficiency with MS Office suite
• Meets tight deadlines in a fast paced, high-energy environment
• Effectively prioritize work in an environment with multiple and conflicting interests
• Highly motivated and detail oriented with strong organizational skills
• Excellent judgment and diplomacy required
• Handle complex and confidential information with discretion
• Excellent interpersonal skills, including strong verbal and written communication skills
• Warm, enthusiastic and approachable work style    

• Appointment End Date: N/A
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Criminal

Other Information:

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period.  The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.