Coordinator I

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Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

The purpose of this position is to provide administrative support to the Center for Race, Inequality and Social Equity Studies (CRISES). CRISES is a new center run by Professor Lawrence Bobo and consists of a small team of a Director of Administration & Operations and a Research Scholar. The goal of CRISES is to create a space for scholarship and research on race, racism and society. To accomplish these goals, CRISES will hold events on campus and create a virtual and physical gathering space for research and scholarship. The Program Coordinator will support the Director of Administration and Operations (DAO) and the Research Scholar to organize events, assist with grant proposals and survey research, arrange space and order food for events, coordinate calendars and meetings and other related tasks.

Job-Specific Responsibilities:

Typical duties include: 

CRISES Administrative Support  

• Serves as principal administrative contact and liaison with departmental and external constituents.  

• Supports Director of Administration and Operations, Research Scholar, and Director of CRISES with other duties as needed (ordering office supplies, regular workshop series coordination, scheduling conferences and providing space for faculty, etc.). 

• Organizes and implements administrative systems and procedures performing necessary support duties.  

Event Planning 

• Coordinates and negotiates with hotels, caterers and vendors, makes recommendations for food and activities for participants and guests, managing a pre-assigned event budget.  

• Assigns and coordinates classroom, venue, AV and other facilities on behalf of CRISES. 

IT and Web Management 

• Serves as the IT point person for the department. 

• Maintains web page with comprehensive department/program news/information working with DAO. 

Research Administration and Assistance

• Research coordination and administration, literature reviews, and assistance collecting and interpreting data for proposed surveys to be distributed by CRISES. 

Grant Coordination 

• Prepares and reviews complex documents to assure compliance with university requirements and/or Grant regulations.  

• Assists in the preparation of supplemental material for grant proposals. 

• Maintains financial documentation, provides information, research, statistics, and analysis. 

• Makes decisions on small event expenditures and monitors towards a defined budget. 

Project Coordination 

• Coordinates, and has direct responsibility for, a project or specific set of tasks related to logistics, operations, meeting planning, collecting information for CRISES (Ex: setup regular committee meetings). 

Data Coordination 

• Gathers and maintains data for and assists in preparing reports (event evaluation, surveys, help Research Scholar present data), often using a variety of computer software 

• Prepare statistics and reports on program participation, marketing responses, budget, and evaluation. 

Outreach Coordination 

• Coordinates outreach to students, faculty, and community members.

• Produces an array of communications materials such as event flyers and newsletters.

Working Conditions:

This is a hybrid position. The team is currently working in the office 3x week. On site frequency is subject to change based on business needs. This position may require occasional overtime on early mornings, evenings or weekends.

Basic Qualifications:

3 or more years of related experience. Education beyond high school may count toward experience. 

Additional Qualifications:

Strong written and oral communication skills, technology mastery, Google Docs, Microsoft Suite, Teams, Zoom and management of calendar of events and website. Ability to learn Harvard specific budget systems.

Optional Experience: Knowledge or interest in qualitative research methodology. 

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Criminal
• Other Information: This is a one-year term appointment position with the possibility of extension.

#LI-JB1

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.